Request for Proposal Professional Consulting Services for the Inspection of Asbestos Containing Materials

• facilities
• consulting
• construction

Source: Socrata · indexed 6 hours ago

Full Title: Professional Consulting Services for the Inspection of Asbestos Containing Materials<br /><br />D4.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; SCOPE OF SERVICES<br /><br />D4.1&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; The work to be done under the contract shall consist of the provisions of services for<br />asbestos inspections/re-inspections, with additional recommended repairs approved by the Project<br />Manager, at all City of Winnipeg Water and Waste facilities identified in D4.7 for the period from<br />award to February 28, 2023, with the option of five (5) mutually agreed upon one (1) year<br />extensions.<br />D4.1.1&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; The City may negotiate the extension option with the consultant within sixty<br />(60) calendar days prior to the expiry date of the contract.&nbsp; The City shall incur no liability to<br />the consultant as a result of such negotiations.<br />D4.1.2&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Changes resulting from such negotiations shall become effective on March 1 of<br />the respective year.&nbsp; Changes to the contract shall not be implemented by the consultant without<br />written approval by the project manager.<br />D4.1.3&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; This contract is solely for inspections, not emergency or abatement services.<br /><br />D4.2&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; The work outlined herein is a general guideline only.&nbsp; The consultant shall draw upon<br />their expertise and knowledge in ACM management and abatement to make appropriate recommendations in their proposal.&nbsp; Any value-added services that are proposed based on the proponents understanding of ACM management should be identified as extra in the bid submission.<br /><br />D4.3&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Where applicable, all work is to be carried out in accordance with provincial<br />legislation.<br /><br />D4.4&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; The proposal shall address all requirements and guidelines of the Workplace Safety and<br />Health Act, Part 37 of the Manitoba Workspace Safety and Health Regulation, M.R. 217/2006 and the Province of Manitoba &ldquo;Guidelines for an Asbestos Operations and Maintenance Program&rdquo;.<br />D4.5&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; The major components of the Work are as follows:<br />(a)&nbsp;&nbsp; Project Management as outlined in D4.6<br />(b)&nbsp;&nbsp; Facility Inspections and Database Updates as outlined in D4.7<br />(c)&nbsp;&nbsp;&nbsp; Recommendations and Summary Reports as outlined in D4.8<br />D4.6&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Project Management<br />D4.6.1&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; The Services required under D4.6 shall be in accordance with the City&rsquo;s Project<br />Management Manual <a href="http://winnipeg.ca/infrastructure/asset-management">http://winnipeg.ca/infrastructure/asset-management</a>-<br />program/templates-manuals.stm#2&nbsp; and templates <a href="http://winnipeg.ca/infrastructure/asset">http://winnipeg.ca/infrastructure/asset</a>-<br />management-program/templates-manuals.stm#4 . Notwithstanding the foregoing, the Consultant is being engaged by the City for its expertise; the Consultant shall bring to the Project Manager&rsquo;s<br />attention any aspect of the City&rsquo;s Project Management Manual or templates which the Consultant is of the opinion is not consistent with good industry practice.<br />D4.6.2&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Review and update the four (4) Project Management documents listed below within<br />two (2) weeks of Project award and throughout the project as required. These documents are part of the City&rsquo;s Asset Management Program. An initial draft will be completed by the City&rsquo;s Project<br />Manager.<br />(i)&nbsp;&nbsp;&nbsp;&nbsp; Stakeholder Assessment and Communications Plan;<br />(ii)&nbsp;&nbsp;&nbsp;&nbsp; Risk Identification Checklist;<br />(iii)&nbsp;&nbsp;&nbsp;&nbsp; Risk Management Plan; and<br />(iv)&nbsp;&nbsp;&nbsp;&nbsp; Project Delivery Plan.<br />D4.6.3&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Schedule and lead a project kick-off meeting after award of the project to<br />review the project scope of work, schedule, and project team.<br />D4.6.4&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Schedule and lead all facility inspections and collect all necessary location<br />inspection data as outlined in D4.7.&nbsp; Additionally, retain and manage all inspection data according<br />to D4.7.1.<br />D4.6.5&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Coordinate and conduct a final meeting to present results and discuss lessons<br />learned and recommendations.<br />D4.7&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Facility Inspections and Database Updates<br />D4.7.1&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Query the Hazardous Materials Inventory System (HMIS) provided by Pinchin Ltd.<br />for a list of locations that contain known or suspected ACM&rsquo;s, or where no previous inspection has<br />been made, to develop an inspection plan for the following facilities. HMIS will be used for the<br />2022 inspection but will be replaced by a City provided database, called Asbestos Inventory System (AIS), beginning in 2023. The data to be collected and entered will remain the same regardless of the database used. A detailed list of the locations inspected in 2021 can be found in Appendix C.<br />(a)&nbsp;&nbsp; Shops/Office Properties<br />(i)&nbsp;&nbsp;&nbsp;&nbsp; 552 Plinguet Street (Original construction: Pre-1960&rsquo;s to 2002);<br />(ii)&nbsp;&nbsp;&nbsp;&nbsp; 598 Plinguet Street (Original construction: Pre-1920&rsquo;s to 1995).<br />(b)&nbsp;&nbsp; Wastewater Pollution Control Centres<br />(i)&nbsp;&nbsp;&nbsp;&nbsp; North End Water Pollution Control Centre (NEWPCC) at 2230 Main Street (Original<br />construction: 1937);<br />(ii)&nbsp;&nbsp;&nbsp;&nbsp; South End Water Pollution Control Centre (SEWPCC) at 100 Ed Spencer Drive (Original<br />construction: 1974);<br />(iii)&nbsp;&nbsp;&nbsp;&nbsp; West End Water Pollution Control Centre (WEWPCC) at 7740 Wilkes Avenue (Original<br />construction: 1990).<br />(c)&nbsp;&nbsp;&nbsp; Standby Generator House Facilities<br />(i)&nbsp;&nbsp;&nbsp;&nbsp; Barker Standby Generator Building at Daly Gardens Park off Southboine Drive (Original<br />construction: 1981).<br />(d)&nbsp;&nbsp; Shoal Lake Intake Facilities<br />(i)&nbsp;&nbsp;&nbsp;&nbsp; Staff House Building (Original construction: 1953);<br />(ii)&nbsp;&nbsp;&nbsp;&nbsp; Storage Shed (Original construction: 1950s).<br />(e)&nbsp;&nbsp; Potable Water Pumping Station Facilities<br />(i)&nbsp;&nbsp;&nbsp;&nbsp; Deacon Booster Pumping Station &amp; Reservoir at Deacon&rsquo;s Road (approximately 2 miles north of Hwy #1 on Deacon&rsquo;s Road) (Original construction: 1978-1980);<br />(ii)&nbsp;&nbsp;&nbsp;&nbsp; G.C. MacLean Pumping Station &amp; Reservoir at 875 Lagimodiere Boulevard (Original<br />construction 1962-1964);<br />(iii)&nbsp;&nbsp;&nbsp;&nbsp; McPhillips Street Pumping Station and Reservoir at 360 McPhillips Avenue (Original<br />construction: 1969);<br />(iv)&nbsp;&nbsp;&nbsp;&nbsp; Tache Booster Pumping Station at 866 Tache Avenue (Original construction: 1949- 1950);<br />(v)&nbsp;&nbsp;&nbsp;&nbsp; W.D. Hurst Pumping Station &amp; Wilkes Reservoir at 900 Waverley Street (Original<br />construction: 1959-1961).<br />(f)&nbsp;&nbsp;&nbsp; Flood Pumping Station Facilities<br />(i)&nbsp;&nbsp;&nbsp;&nbsp; Ash Flood Pumping Station at 1055 Wellington Crescent (Original Construction: 1954).<br />(g)&nbsp;&nbsp; Wastewater Pumping Station Facilities<br />(i)&nbsp;&nbsp;&nbsp;&nbsp; Barker Lift Station at 50 Barker Boulevard (Original construction: 1966);<br />(ii)&nbsp;&nbsp;&nbsp;&nbsp; Burrows Lift Station at Tyndall Park off Burrows Avenue (Original construction: 1974);<br />(iii)&nbsp;&nbsp;&nbsp;&nbsp; Clarence Lift Station at the corner fo Clarence Avenue and Hamelin Street (Original<br />construction: 1962);<br />(iv)&nbsp;&nbsp;&nbsp;&nbsp; Grandmont Lift Station at Grandmont Park off Grandmont Boulevard (Original construction:<br />1981);<br />(v)&nbsp;&nbsp;&nbsp;&nbsp; Heritage Lift Station at Sturgeon Creek Park off the back lane of 3139 Ness Avenue<br />(Original construction: 1961);<br />(vi)&nbsp;&nbsp;&nbsp;&nbsp; King Edward Lift Station at the corner of King Edward Street and William Avenue West<br />(Original construction: 1958);<br />(vii)&nbsp;&nbsp;&nbsp;&nbsp; Mager Lift Station at 13 Mager Drive West (Original construction: 1936);<br />(viii)&nbsp;&nbsp;&nbsp;&nbsp; Manitoba Lift Station at the corner of Manitoba Avenue and King Edward Street (closer to<br />the back lane) (Original construction: 1978);<br />(ix)&nbsp;&nbsp;&nbsp;&nbsp; Metro Route 90 Lift Station at 250 Parklane Avenue (Original construction: 1982;)<br />(x)&nbsp;&nbsp;&nbsp;&nbsp; Parklane Lift Station at 132 Parklane Avenue (Original construction: 1963);<br />(xi)&nbsp;&nbsp;&nbsp;&nbsp; Pulberry Lift Station at 105 St. Vital Road (Original construction: 1959);<br />(xii)&nbsp;&nbsp;&nbsp;&nbsp; St. Charles Lift Station at the corner of Sansome Avenue and Gagnon Street (Original<br />construction: 1992);<br />(xiii)&nbsp;&nbsp;&nbsp;&nbsp; Tuxedo Lift Station at Tuxedo Park off Cuthbertson Avenue (Original construction: 1987);<br />(xiv)&nbsp;&nbsp;&nbsp;&nbsp; Wexford Lift Station at 82 Wexford Street down the back lane (Original construction:<br />1963).<br />D4.7.2&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Submit a list of the proposed inspection locations noting the reason or hazard<br />for each location. Specifically note where no access was provided for previous inspections so that<br />arrangements can be made.<br />D4.7.3&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Conduct interior and exterior visual inspections, and take digital photographs<br />of all known or suspected ACM locations.<div><br />(a)&nbsp;&nbsp; Inspection of roofs should occur only when no special access requirements are involved (i.e.<br />those with walk-out doorways and no fall arrest required).<br />(b)&nbsp;&nbsp; Fill out a location inspection report for every room inspected. The format of the location<br />inspection report shall be approved by the project manager before inspection.<br />(c)&nbsp;&nbsp;&nbsp; Conduct sample testing as required. Provide a reasonable estimate for the number of samples expected to be taken during the inspection program. In addition, provide a unit cost for bulk samples (including collection &amp; analysis). Test results are to be logged with the associated<br />location report and provided with the report binders.<br />(d)&nbsp;&nbsp; Ensure that all inspected ACM are adequately labelled to industry standards. Where existing<br />labels are found to be missing or appear to be dislodged, affix new labels provided by the<br />Department&rsquo;s Project Manager.<br />(e)&nbsp;&nbsp; Notify the Project Manager of any ACM requiring immediate remedial action. Maintain a<br />detailed log of all locations requiring corrective actions to be taken. Provide material testing,<br />air monitoring, safe work practices and other services if required. Provide the Project Manager<br />with a risk assessment of each location in a timely matter.<br />D4.7.4&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Document all inspections in HMIS or provide the inspection log in a format<br />approved by the PM for HMIS entry. Ensure that all differences between recorded information and<br />actual findings are updated and accurate.<br />(a)&nbsp;&nbsp; Record details for each inspected room in HMIS and state that physical testing is required<br />before any maintenance work is to be performed.<br />(b)&nbsp;&nbsp; Record sample test results in HMIS.<br />(c)&nbsp;&nbsp;&nbsp; Upload digital photographs of all known or suspected ACM locations to HMIS. All photographs<br />are to be submitted to the Department&rsquo;s Project Manager for review prior to being uploaded.<br /><br />D4.8&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Recommendations and Summary Reports<br />D4.8.1&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Provide two (2) hardcopies and one (1) electronic copy of a draft report to the<br />Project Manager for the purpose of review and comment. The Project Manager will return one copy with comments for inclusion in the Final Report. The draft must include the following:<br />(a)&nbsp;&nbsp; A cost estimate for the removal of all ACM rated fair or poor in the latest inspections for<br />each facility, organized by site/facility.<br />(b)&nbsp;&nbsp; All site inspections, catalogued using the same structure as HMIS and bound by site/facility.<br />Organize binders with dividers for the various site buildings.<br />(c)&nbsp;&nbsp;&nbsp; A summary of the work, that shall include locations of any recommended or required remedial<br />work as well as locations where ACM removal work has taken place since the last inspection.<br />D4.8.2&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Within thirty (30) days of receiving the comments, provide two (2) hardcopies<br />and one (1) electronic copy of the completed document to the Project Manager as the Final Report.<br />D4.8.3&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Payment for the summary report document will be 100% upon acceptance of the<br />final report.<br />D4.8.4&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; All work to be completed within 90 calendar days from the date of Letter of<br />Authorization to Proceed.</div><ol style="list-style-type:lower-alpha"><br /> &nbsp;</ol>

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