Request for Proposal Professional Consulting Services for Feasibility Study for Former Canada Post Office Tower - 266 Graham Ave.

• facilities
• consulting
• construction

Source: Socrata · indexed 6 hours ago

Full Title:&nbsp;Professional Consulting Services for Feasibility Study for former Canada Post Office Tower - 266 Graham Ave.<br /><br />D3. &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;SCOPE OF SERVICES<br /><br />D3.1 &nbsp; &nbsp; &nbsp; &nbsp;The City of Winnipeg wishes to occupy or lease the vacant portions of the former Canada&nbsp;<br />Post Office Tower (the &lsquo;Tower&rsquo;) located at 266 Graham Avenue. &nbsp;While tenants have not been&nbsp;<br />finalized, the expectation is that future occupants will include personnel from selected City&nbsp;<br />Departments. The purpose of this study is to:<br />(a) &nbsp; Gain a better understanding of the necessary Work and associated costs prior to occupancy of&nbsp;<br />the Tower;<br />(b) &nbsp; Provide the City of Winnipeg with a plan to strategically address the maintenance and&nbsp;<br />improvement projects on a priority basis;<br />(c) &nbsp; &nbsp;Assist in the preparation of present and future repair and maintenance budgets;<br />(d) &nbsp; Identify the minimum Work required and related costs in preparation for re-occupancy of the&nbsp;<br />Tower;<br />(e) &nbsp; As the Tower has been mostly vacant for a prolonged period, it is necessary to determine &nbsp;the&nbsp;<br />extent of remedial Work required throughout the building prior to occupancy and any new tenant, the&nbsp;<br />City is seeking a comprehensive building condition assessment (BCA), along with recommendations for&nbsp;<br />maintenance, repairs and upgrades, and related construction cost estimates;<br />(f) &nbsp; &nbsp;Historically, the most common major occupancy classification within the Tower has been Group&nbsp;<br />D (Office). &nbsp;It is anticipated that future occupancies within the Tower will again be comprised of&nbsp;<br />Group D occupancies. &nbsp;It is NOT necessary to investigate additional occupancy classifications for&nbsp;<br />purposes of this assessment;<br />(g) &nbsp; Further to D3.1, the Consultant team is required to attend the Tower in order to accurately&nbsp;<br />assess and document observations of existing conditions. Since some areas within the Tower are&nbsp;<br />occupied by the WPS, consulting team personnel will be required to obtain and maintain WPS Level 2&nbsp;<br />Security Clearance for the duration of the assignment. &nbsp;Pending security clearance, all available&nbsp;<br />drawings, including original construction documents, will be available for review.<br />(h) &nbsp; The Consultant shall prepare a detailed report comprised (at minimum) of the following&nbsp;<br />components:<br />(i) &nbsp; &nbsp; Executive Summary<br />(ii) &nbsp; &nbsp; Description of Assessment Methodology<br />(iii) &nbsp; &nbsp; Part A: &nbsp;Building Condition Assessment<br />(iv) &nbsp; &nbsp; Part B: &nbsp;Code Compliance Review<br />(v) &nbsp; &nbsp; Part C: &nbsp;Facility Renewal Plan<br />(vi) &nbsp; &nbsp; Part D: &nbsp;Class 3 Cost Estimates for required upgrades<br />(vii) &nbsp; &nbsp; Summary and Conclusions<br />(i) &nbsp; &nbsp; A draft copy of the complete report is to be submitted for review and feedback by City&nbsp;<br />personnel prior to the final deliverable.<br /><br />D3.2 &nbsp; &nbsp; &nbsp; &nbsp;PART A BUILDING CONDITION ASSESSMENT<br />(a) &nbsp; The Consultant is to perform a comprehensive Building Condition Assessment (BCA) of the&nbsp;<br />specified building. &nbsp;Investigation shall be through visual, non-destructive site reviews and review&nbsp;<br />of available documentation (drawings, specifications, maintenance history). The purpose of the BCA&nbsp;<br />is to facilitate a better understanding of the true extent of required upgrades prior to occupying&nbsp;<br />the Tower. &nbsp;Based on the age of the building and extended period of vacancy, many building systems,&nbsp;<br />components and finishes will have exceeded &nbsp;their expected lifespan. &nbsp;This is a common reality&nbsp;<br />among the City&rsquo;s building inventory. &nbsp;The assessment must not merely conclude that building&nbsp;<br />components must be replaced simply because they have exceeded their expected lifespan. &nbsp;The&nbsp;<br />Consultant is expected to document observed conditions and provide informed opinions regarding a&nbsp;<br />realistic remaining lifespan of all building components.<br />(b) &nbsp; The assessment shall evaluate the existing condition of Architectural, Structural, Mechanical&nbsp;<br />and Electrical components, systems and services. &nbsp;Note that where systems and services are shared&nbsp;<br />or interconnected with WPSHQ, it will be necessary to evaluate areas occupied by the WPS. &nbsp;Access&nbsp;<br />to WPSHQ and/or WPSHQ construction documents requires WPS Level 2 Security Clearance. &nbsp;The&nbsp;<br />Proponent&rsquo;s personnel shall acquire and maintain this security clearance for the duration of the&nbsp;<br />assignment.<br />(c) &nbsp; &nbsp;The content and format of the Building Condition Assessment shall be in conformance with<br />&lsquo;Protocols for Building Condition Assessment&rsquo; published by the National Research Council.<br /><br />D3.3 &nbsp; &nbsp; &nbsp; &nbsp;PART B CODE COMPLIANCE REVIEW<br />(a) &nbsp; It is understood that all applicable codes and standards have been updated and/or introduced&nbsp;<br />since the time of the Tower&rsquo;s 1958 construction. &nbsp;For the purposes of this assessment, the&nbsp;<br />Consultant is to assume that intended future major Occupancies within the Tower shall be Group D.<br />(b) &nbsp; The report is to provide a comprehensive assessment with respect to compliance with present&nbsp;<br />codes and standards including:<br />i. &nbsp; &nbsp; &nbsp; Winnipeg Building Bylaw<br />ii. &nbsp; &nbsp; &nbsp; Manitoba Building Code<br />iii. &nbsp; &nbsp; &nbsp; National Fire Code of Canada<br />iv. &nbsp; &nbsp; &nbsp; National Plumbing Code<br />v. &nbsp; &nbsp; &nbsp; CSA C22.1 Canadian Electrical Code<br />vi. &nbsp; &nbsp; &nbsp; Winnipeg Accessibility Design Standards<br />(c) &nbsp; &nbsp;Similar to the Building Condition Assessment, the Consultant shall exercise professional&nbsp;<br />judgment and discretion in determining the feasibility of achieving compliance with current codes&nbsp;<br />or standards. &nbsp;The purpose of this Code Compliance Review is to identify existing conditions that&nbsp;<br />do not comply with current code(s) and the extent of upgrades required to achieve compliance. In&nbsp;<br />each case, the Consultant shall include applicable code reference(s).<br />(d) &nbsp; Compliance with the City of Winnipeg Accessibility Design Standards (CWADS) applies to all&nbsp;<br />City-owned and City-occupied spaces. &nbsp;The assessment shall identify any shortcomings related to&nbsp;<br />compliance with this standard. Compliance with CWADS is considered mandatory, and no exemptions or&nbsp;<br />legacy clauses (grandfather clauses) shall apply. &nbsp;Certain exemptions will be permitted where it is&nbsp;<br />&ldquo;technically not feasible&rdquo; to comply. &nbsp;In such cases, solutions based on &lsquo;equivalent facilitation&rsquo;&nbsp;<br />may be proposed (CWADS: 2015, p. 25).<br />(e) &nbsp; While certain building code violations are likely to be permitted to continue under a&nbsp;<br />grandfather clause, these conditions that represent risks to occupant safety or health must<br />not be ignored. &nbsp;Remedial work to rectify these conditions is to be described in the Facility<br />Renewal Plan, complete with cost estimates.<br />(f) &nbsp; &nbsp;For each non-compliant condition, the Consultant is to determine:<br />i. &nbsp; &nbsp; &nbsp; The degree to which the condition represents a risk to occupant safety (if any);<br />ii. &nbsp; &nbsp; &nbsp; Whether &nbsp;the &nbsp;condition &nbsp;will &nbsp;be &nbsp;permitted &nbsp;to &nbsp;remain &nbsp;under &nbsp;a &nbsp;legacy &nbsp;clause &nbsp;in &nbsp;a&nbsp;<br />&nbsp;re- occupied Tower. &nbsp;The Consultant will be required to provide a detailed assessment of such&nbsp;<br />conditions. &nbsp;In cases where the Winnipeg Building By-law is not clear, consultation and&nbsp;<br />clarification with the Authority Having Jurisdiction may be necessary;<br />iii. &nbsp; &nbsp; &nbsp; Class &nbsp;3 &nbsp;estimate &nbsp;of &nbsp;the &nbsp;cost &nbsp;for &nbsp;upgrades &nbsp;necessary &nbsp;to &nbsp;achieve &nbsp;compliance &nbsp;<br />with present code &ndash; to be included in Part D. &nbsp;This estimate is to be included regardless of&nbsp;<br />whether a condition is likely to be permitted under legacy clause.<br /><br />D3.4 &nbsp; &nbsp; &nbsp; &nbsp;PART C FACILITY RENEWAL PLAN<br />(a) &nbsp; With findings from the Building Condition Assessment (Part A) and the Code Compliance Review&nbsp;<br />(Part B), the Consultant shall prepare a Facility Renewal Plan. &nbsp;The Plan is to include an&nbsp;<br />inventory of building components and systems along with an indication of their respective age and&nbsp;<br />condition. &nbsp;The assessment for each component shall include:<br />(i) &nbsp; &nbsp; Installation date (if available). &nbsp;If unknown, indicate the approximate age of each&nbsp;<br />component;<br />(ii) &nbsp; &nbsp; Estimated remaining service life. &nbsp;Beyond the date of installation and life expectancy,&nbsp;<br />this estimate should be informed by the present condition and maintenance history for each&nbsp;<br />component;<br />(iii) &nbsp; &nbsp; Anticipated cost for major repairs or maintenance. &nbsp;The Consultant is to identify and&nbsp;<br />prioritize repairs or maintenance expenditures based on degree of importance and long-term&nbsp;<br />cost/benefit evaluation. Recommendations for required repairs or maintenance work shall be&nbsp;<br />categorized as follows:<br />(i) &nbsp; &nbsp; Immediate (0 - 3 years). &nbsp;This includes mandatory work in order to comply with applicable&nbsp;<br />codes and standards<br />(ii) &nbsp; &nbsp; Short term (3 &ndash; 10 years)<br />(iii) &nbsp; &nbsp; Long term (10 years or more)<br />(b) &nbsp; Certain building upgrades will result in improved energy performance. &nbsp;In such instances, the&nbsp;<br />Consultant shall include an estimate of the proposed payback period for consideration. The&nbsp;<br />Consultant is to exercise professional judgment in recommending the cost-effective<br />(c) &nbsp; &nbsp;The Consultant is to exercise professional judgement in recommending the cost-effective&nbsp;<br />solutions for re-use of the Tower. &nbsp;Conclusions and recommendations are to be presented on a&nbsp;<br />floor-by-floor basis. For each floor of the Tower, the Consultant shall prepare an assessment for&nbsp;<br />both (2) two options as follows:<br /><br />Option One: Identify the minimum scope of Work required to occupy the floor.<br /><br />(a) &nbsp; Assume that the new tenant can partially or fully occupy the floor without substantial&nbsp;<br />renovation work.<br />(i) &nbsp; &nbsp; Floor layout and interior partitions to remain in place (refer to Appendix);<br />(ii) &nbsp; &nbsp; Existing finishes to remain in place, unless damaged, excessively worn, or otherwise&nbsp;<br />unsuitable;<br />(iii) &nbsp; &nbsp; Functional fixtures and equipment are to be re-used wherever possible;<br />(iv) &nbsp; &nbsp; Determine the maximum occupant load for Group D Occupancy based on floor area, exit&nbsp;<br />capacity and washroom fixture count. &nbsp;For purposes of this study, assume that occupants will have&nbsp;<br />access to only those washrooms on their own floor (i.e. tenants will not have access to &lsquo;common&rsquo;&nbsp;<br />washroom facilities on other floors). &nbsp;For the 6th to 11th floors, it will be necessary to&nbsp;<br />construct additional washrooms.<br />(v) &nbsp; &nbsp; Include Universal Toilet Rooms (UTRs) on each floor to satisfy barrier free requirements;<br />(vi) &nbsp; &nbsp; For each floor, provide an inventory of the Work required; and<br />(vii) &nbsp; &nbsp; Provide estimated cost for this Work for each floor.<br /><br />Option Two: Identify the scope of Work for a complete retrofit of the existing floor to suit a new&nbsp;<br />tenant.<br /><br />(a) &nbsp; This scenario assumes that the existing interior layout is not conducive to the operations of&nbsp;<br />the new tenant and therefore the space will be entirely renovated.<br />(i) &nbsp; &nbsp; All interior partitions and finishes are to be demolished / removed;<br />(ii) &nbsp; &nbsp; Fixtures and equipment are to be replaced to support a new layout. &nbsp;Existing fixtures and&nbsp;<br />equipment that are serviceable and in good condition may be re-used;<br />(iii) &nbsp; &nbsp; For each floor, provide an inventory of items to be re-used;<br />(iv) &nbsp; &nbsp; Ensure appropriate consideration for abatement / encapsulation of asbestos containing&nbsp;<br />materials during demolition (refer to Appendix);<br />(v) &nbsp; &nbsp; New floor layout is to be based on a typical office occupancy including:<br />◻ &nbsp; open-area flexible workstations (tenant cost);<br />◻ &nbsp; two conference rooms (8 persons / 16 persons);<br />◻ &nbsp; multiple small &lsquo;quiet&rsquo; rooms;<br />◻ &nbsp; two staff lunch rooms including small kitchenettes (no cooking);<br />◻ &nbsp; gypsum board partitions as necessary for secure elevator lobby;<br />◻ &nbsp; fire separations as necessary for separation of exits;<br />◻ &nbsp; Universal Toilet Rooms as required to supplement existing washrooms;<br />◻ &nbsp; HVAC upgrades as required;<br />◻ &nbsp; Total anticipated maximum occupant load per floor: 90 persons;<br />(vi) &nbsp; &nbsp; Provide an estimated cost for the cost for extensive retrofit as described for each floor.<br />(b) &nbsp; The Consultant is to exercise professional judgement in recommending the cost-effective&nbsp;<br />solutions for re-use of the Tower. &nbsp;Conclusions and recommendations are to be presented on a&nbsp;<br />floor-by-floor basis. For each floor of the Tower, the Consultant shall prepare an assessment of&nbsp;<br />(2) two options as follows:<br /><br />D3.5 &nbsp; &nbsp; &nbsp; &nbsp;PART D COST ESTIMATES FOR TENANT IMPROVEMENTS<br />(a) &nbsp; &nbsp;for &lsquo;Base Building&rsquo; Improvements<br />(i) &nbsp; &nbsp; Consultant shall prepare detailed cost estimates for proposed maintenance, repairs and&nbsp;<br />upgrades as presented in the Facility Renewal Plan.<br />(ii) &nbsp; &nbsp; Provide separate Class 3 construction cost estimates for maintenance and repair work as&nbsp;<br />identified in Parts A and B, summarized in Part C Facility Renewal Plan:<br />◻ &nbsp; Provide separate Immediate (0 - 3 years). &nbsp;This includes mandatory work in order to comply with&nbsp;<br />applicable codes and standards<br />◻ &nbsp; Short term (3 &ndash; 10 years)<br />◻ &nbsp; Long term (10 years or more)<br />(iii) &nbsp; &nbsp; Costs in each estimate shall be presented in current construction market pricing (without&nbsp;<br />escalation). &nbsp;Present this information in a Table Format, as per the attached template.<br />(b) &nbsp; &nbsp;for &lsquo;Tenant&rsquo; Improvements<br />(i) &nbsp; &nbsp; Provide Class 3 construction cost estimates for each Option One and Option Two: estimates&nbsp;<br />are to be broken down to identify the cost of work required for each floor (Main through 11th) for&nbsp;<br />each Option presented.<br />(ii) &nbsp; &nbsp; All cost estimates are to be prepared by a Professional Quantity Surveyor.<br />(iii) &nbsp; &nbsp; Class 3 Cost Estimate Classification shall be in accordance with AACE International&nbsp;<br />Recommended Practices (refer to hyperlink):&nbsp;<br />https://www.winnipeg.ca/finance/findata/matmgt/documents/2014/726-&nbsp;<br />2014/726-2014_ADDENDUM_1/726-2014_Addendum_1- Appendix_A_Cost_Estimate_Classification_System.pdf<br />D3.5.2 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; The Services required under D3 shall be in accordance with the City&rsquo;s Project&nbsp;<br />Management Manual http://winnipeg.ca/infrastructure/asset-management-&nbsp;<br />program/templates-manuals.stm#2 &nbsp;and templates http://winnipeg.ca/infrastructure/asset-&nbsp;<br />management-program/templates-manuals.stm#4 . Notwithstanding the foregoing, the Consultant is being&nbsp;<br />engaged by the City for its professional expertise; the Consultant shall bring to the Project&nbsp;<br />Manager&rsquo;s attention any aspect of the City&rsquo;s Project Management Manual or templates which the&nbsp;<br />Consultant is of the opinion is not consistent with good industry practice.<br /><br />D3.6 &nbsp; &nbsp; &nbsp; &nbsp;The following shall apply to the Services:<br />(a) &nbsp; Universal Design Policy&nbsp;<br />http://clkapps.winnipeg.ca/DMIS/DocExt/ViewDoc.asp?DocumentTypeId=2&amp;DocId=3604<br />D3.7 &nbsp; &nbsp; &nbsp; &nbsp;The funds available for this Contract are $120,000.00.<br /><br /><br /><br /><br /><br /><br />&nbsp;

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