Professional Owner Advocate Project Management Services for Installation of Hydrogen Production and Dispensing Infrastructure at 421 Osborne

• consulting
• construction

Source: Socrata · indexed 6 hours ago

Full Title:&nbsp;Professional Owner Advocate Project Management Services for Installation of Hydrogen Production and Dispensing Infrastructure at 421 Osborne<br /><br />D5.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; SCOPE OF SERVICES<br />D5.1&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; The services to be provided by the Project Management (PM) Team shall be as required to support the City in the oversight, execution, and control of all aspects of the Project.<br /><br />D5.2&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; The primary responsibility of the PM Team will be to support the City in the successful delivery of the Project. Successful delivery of the Project includes that it is delivered within the assigned budget and schedule and the Project meets the quality of standards expected by the client groups, public and elected officials.<br /><br />D5.3&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; The PM Services will be delivered from Pre-design to the completion of the Construction and Warranty, with the following general responsibilities:<ol style="list-style-type:lower-alpha"> <li>support the City in the oversight of the Design-Build Contractor, and</li> <li>provide services as project liaison to oversee and manage communications, coordination and resolution of project matters between all project parties and stakeholders including the Consulting Contract Administrator, Design-Build Contractor, External Stakeholders, and Technical Advisory Committees.</li></ol><br />D5.4&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; The general services to be provided throughout the Project include but are not limited to:<ol style="list-style-type:lower-alpha"> <li>implement, control and maintain a document management system that allows the flow of information amongst all parties;</li> <li>provide monthly update reports to the City with respect to project status including budget, schedule, risks/opportunities, stakeholder activities and progress as well as provide options analysis/recommendation as required to ensure compliance with the Project&rsquo;s goals and objectives;</li> <li>assist the City with development of responses to Audit requests;</li> <li>liaise between Transit department and other City departments, authorities having jurisdiction, other Provincial or Federal public or private entities affected by or required by the project;</li> <li>review deliverables and invoices submitted by the Design-Build Contractor and make recommendations to the City on acceptance;</li> <li>implement a Risk Management Plan, provide associated monthly updates, and advise recommended actions to be taken on critical risks;</li> <li>attend weekly internal and external project team meetings, including preparing the agenda, recording minutes, action items and upcoming work;</li> <li>attend check-in meetings with the City and Design-Build Contractor as required; and</li> <li>engage Project Management oversight by undertaking: <ol style="list-style-type:lower-roman"> <li>project planning and document control;</li> <li>production of monthly status report and regular monitoring of project work;</li> <li>project scheduling monitoring including look ahead schedules and detailed workplans;</li> <li>project Cost Control process including forecasting costs to complete;</li> <li>cash flow management, including earned value management;</li> <li>quality control management and assurances;</li> <li>manage project records; and</li> <li>update and oversight of risk management process.</li> </ol> </li></ol>D5.5&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; In the Pre-Design Development (PD) phase, services include but not limited to:<ol style="list-style-type:lower-alpha"> <li>assist with Project Charter;</li> <li>develop a Project Delivery Plan (PDP);</li> <li>develop a Stakeholder Assessment and Communication Plan;</li> <li>complete a Risk Event Identification checklist;</li> <li>develop a Risk Management Plan (RMP);</li> <li>complete an Environmental Impact checklist;</li> <li>perform geotechnical analysis of proposed site;</li> <li>set up, and maintain throughout the project, an Issue and Decision log;</li> <li value="1">assist the City in procuring the Design-Build Contractor by undertaking responsibility for RFP tendering in coordination with Materials Management as well as provide coordination and oversight of the RFP evaluation process; and</li> <li value="10">implement a document and file management system that tracks documents with access available to all parties involved in the project.</li></ol><br />D5.6&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; In the Design-Build Contractor Tendering/Bidding (TB) phase, services include but not limited to:<br />(a) provide oversight of the Design-Build Contractor RFP process including any necessary consultation with Materials Management and the City Insurance Branch.<br /><br />D5.7&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; In the Design Development (DD) phase, services include but are not limited to:<ol style="list-style-type:lower-alpha"> <li>facilitate workshops with Design-Build Contractor team and Transit team;</li> <li>attend weekly project team meetings (City, client groups, Design-Build Contractor Design Team, etc.);</li> <li>assist the City with the review and response to Design-Build Contractor &ldquo;Design Information Requests&rdquo; (DIR), including outreach to internal and external stakeholders as required to formulate the appropriate response;</li> <li>oversee the Design-Build Contractor&rsquo;s work with respect to public and stakeholder engagement activities;</li> <li>oversee the Design-Build Contractor&rsquo;s preparation of preliminary and detailed designs of the new facility to meet the City&rsquo;s project goals and objectives;</li> <li>oversee the Design-Build Contractor&rsquo;s work to meet City&rsquo;s Green Building Policy, Accessibility Policy, Climate Action Plan and Climate Change goals; and,</li> <li>oversee the Design-Build Contractor&rsquo;s preparation of cost estimates.</li></ol>D5.8 In the Contract Document (CD) phase, services include but not limited to:<div><ol style="list-style-type:lower-alpha"> <li>assist the City staff with the day to day needs of the Project including, but not limited to, budget, schedule, quality, and risk:</li> <li>regularly review the project budget which must include current status as well as forecasts;</li> <li>validate the current project schedule; associated reviews must provide comment to the City on critical path and logic relationships;</li> <li>manage major risks specifically related to approvals, schedule and budgets, and provide risk mitigation recommendations to the City;</li> <li>maintain oversight of regulatory permit submissions and approval status respecting the Building Permit process;</li> <li>support the City on any required alternate resolution strategies related to Authorities Having Jurisdiction;</li> <li>provide weekly reporting to the City on project budget and schedule briefing in addition to monthly status reporting;</li> <li>assist the City with the review of cost estimates obtained at the 33%, 66% and 99% intervals provided by the Design-Build Contractor;</li> <li value="1">assist the City with design review responses at CD milestones (33%, 66%, 99%, 100%) from client groups and assemble into trackable spreadsheet that is provided to the Design- Build Contractor;</li> <li value="10">ensure appropriate cash allowances for items such as remediation, signage, etc. are established by the Design-Build Contractor; and</li> <li>ensure all project documents are included and available in the document and file management system.</li></ol><br />D5.9&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; In the Contract Administration (CA) phase, services include but not limited to:<ol style="list-style-type:lower-alpha"> <li>develop a Project Execution Plan (PXP);</li> <li>review and validate the Design-Build Contractor&rsquo;s project schedule and provide comment to the City on critical path and logic relationships;</li> <li>review monthly schedules submitted by the Design-Build Contractor and highlight any variance or any inherent risks to achieving the desired competition date;</li> <li>provide one full-time construction inspector on-site during construction, from mobilization until Substantial Performance has been reached;</li> <li>review any submitted documentation from the Design-Build Contractor related to Health and Safety on the Site;</li> <li>ensure that satisfactory construction monitoring/reporting is provided by the Design-Build Contractor;</li> <li>provide a Request for Information (RFI) management system and development of a response to the Design-Build Contractor;</li> <li>provide detailed analysis and proposed responses to Change Management such as Change Work Orders (CWO&rsquo;s) from the Design-Build Contractor;</li> <li value="1">preparation of CWO&rsquo;s on behalf of the City with sufficient detail to enable the Design-Build Contractor to provide an estimate, followed by assessment of the estimate and subsequent documentation;</li> <li value="10">provide Risk Management, Issue Resolution and Decision Log documentation (to support the City);</li> <li>oversee construction meetings and ensure the Design-Build Contractor issues timely meeting agendas, and timely issuance of accurate meeting minutes;</li> <li>oversee Commissioning Plan and review reports for compliance; and</li> <li>support in the review of Contractor invoicing and progress reporting.</li></ol>D5.10&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; In Closeout (CO) phase, services include but are not limited to:</div><div>&nbsp;</div><ol style="list-style-type:lower-alpha"> <li>support in obtaining necessary final approvals from Authorities Having Jurisdiction;</li> <li>oversee completion of Commissioning process;</li> <li>track construction deficiencies to completion;</li> <li>assist clients with coordination of hand-over and occupancy of the facility;</li> <li>provide advice for dispute avoidance and assist in dispute resolution;</li> <li>develop and support the completion of Project Close out procedures;</li> <li>assist with the coordination and compilation of facility operation and maintenance manuals, training, warranties and as-built plans; and,</li> <li>coordinate warranty issues, create warranty and post-warranty reports final warranty and warranty walkthroughs.</li></ol>D5.11&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; The following shall apply to the Services:<ol style="list-style-type:lower-alpha"> <li>Universal Design Policy<span style="text-decoration:underline"> </span><a href="http://clkapps.winnipeg.ca/DMIS/DocExt/ViewDoc.asp?DocumentTypeId=2&amp;DocId=3604">http://clkapps.winnipeg.ca/DMIS/DocExt/ViewDoc.asp?DocumentTypeId=2&amp;DocId=3604</a></li> <li>Should this project include a public engagement aspect, it will be required to meet: Public Engagement Guidelines<a href="https://winnipeg.ca/PublicEngagement/pdfs/PublicEngagementRequirements.pdf">https://winnipeg.ca/PublicEngagement/pdfs/PublicEngagementRequirements.pdf</a></li> <li>The most current edition of The City of Winnipeg Standard Construction Specifications<span style="text-decoration:underline"> https://</span><a href="http://www.winnipeg.ca/matmgt/Spec/Default.stm%3B">www.winnipeg.ca/matmgt/Spec/Default.stm<span style="text-decoration:none">;</span></a></li> <li>City of Winnipeg&rsquo;s Project Management Manual<span style="text-decoration:underline"> https://winnipeg.ca/infrastructure/assetmanagement-program/templates-manuals.stm;</span></li> <li>All other codes, standard, by-laws and regulations from the City of Winnipeg, Province of Manitoba as well as best engineering practices applicable to this job</li></ol><br />&nbsp;

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