Request for Proposal Professional Consulting Services for Detailed Design of D'Arcy Wastewater Lift Station Load Shedding Upgrade

• consulting
• transportation
• construction

Source: Socrata · indexed 6 hours ago

Full Title:&nbsp;Professional Consulting Services for Detailed Design of D&#39;Arcy Wastewater Lift Station Load Shedding Upgrade<br /><br />D4. &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;SCOPE OF SERVICES<br /><br />D4.1 &nbsp; &nbsp; &nbsp; &nbsp;The Services required under this Contract shall consist of Detailed Design of D&rsquo;Arcy&nbsp;<br />Wastewater Lift Station Load Shedding Upgrades in accordance with the following:<br />(a) &nbsp; Project Management (D4.6);<br />(b) &nbsp; Consultant Progress Reports (D4.7);<br />(c) &nbsp; &nbsp;Preliminary Engineering (D4.8);<br />(d) &nbsp; Design and Specification Development (D4.9);<br />(e) &nbsp; Procurement Process (D4.10);<br />(f) &nbsp; &nbsp;Contract Administration Services (D4.11);<br />(g) &nbsp; Record Drawings (D4.12);<br />(h) &nbsp; Additional Work Allowance (D4.13).<br />D4.1.1 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; The Services required for this project shall be in accordance with the City&rsquo;s&nbsp;<br />Project Management Manual http://winnipeg.ca/infrastructure/asset-management-&nbsp;<br />program/templates-manuals.stm#2 &nbsp;and templates http://winnipeg.ca/infrastructure/asset-&nbsp;<br />management-program/templates-manuals.stm#4 . Notwithstanding the foregoing, the Consultant is being&nbsp;<br />engaged by the City for its professional expertise; the Consultant shall bring to the Consulting&nbsp;<br />Contract Administrator&rsquo;s attention any aspect of the City&rsquo;s Project Management Manual or templates&nbsp;<br />which the Consultant is of the opinion is not consistent with good industry practice.<br /><br />D4.2 &nbsp; &nbsp; &nbsp; &nbsp;The funds available for this Contract are $225,000. This includes engineering costs and&nbsp;<br />applicable taxes.<br /><br />D4.3 &nbsp; &nbsp; &nbsp; &nbsp;The City of Winnipeg&rsquo;s Water and Waste Department (WWD) requires detailed design and&nbsp;<br />contract administration for construction of a new force main at D&rsquo;Arcy WW LS to divert flow&nbsp;<br />directly from the station to the river when high river level conditions coincide with heavier wet&nbsp;<br />weather events.<br /><br />D4.4 &nbsp; &nbsp; &nbsp; &nbsp;The new force main will be connected to the existing piping within the D&rsquo;Arcy WW LS.&nbsp;<br />Once the force main exits the lift station, it will transition from a 500mm pipe to a 750mm force&nbsp;<br />main which will ultimately flow to the Red River. New valves will also be installed within the&nbsp;<br />station which can direct wastewater flows to the existing siphons under normal operations, or to&nbsp;<br />the new force main when load shedding is required.<br />D4.4.1 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; During extreme river flood conditions, water levels in the Red River can rise to&nbsp;<br />very high levels which limit the ability of SEWPCC to pass all flows without flooding the plant.&nbsp;<br />High river levels also prevent the activation of emergency overflows in the collection system which&nbsp;<br />results in increased risk of basement flooding during rain events.<br />D4.4.2 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Load shedding is a temporary measure to protect public health by minimizing the&nbsp;<br />risk of flooding the SEWPCC and reducing the potential for basement flooding in the wastewater&nbsp;<br />collection system.<br />D4.4.3 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; There is critical infrastructure (including the 600 mm Fort Garry &ndash; St. Vital&nbsp;<br />Feeder main, the 1650 mm Second Branch Aqueduct, and a hydro tower) in close proximity of the lift&nbsp;<br />station that will need to be addressed during detailed design. Work at the station must occur&nbsp;<br />during low river levels and, ideally, outside of peak wet weather seasons.<br /><br />D4.5 &nbsp; &nbsp; &nbsp; &nbsp;General<br />D4.5.1 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; These Terms of Reference are supplemental to the Standard Terms and Conditions&nbsp;<br />of Consultant Services and the &ldquo;Definition of Standard Consulting Engineering Services&rdquo; required by&nbsp;<br />the City of Winnipeg.<br />D4.5.2 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; The consulting services described herein are to be provided for the Water and&nbsp;<br />Waste Department (WWD).<br />D4.5.3 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; WWD will provide assistance towards the following services:<br />(a) &nbsp; Site access to the D&rsquo;Arcy WW LS<br />(b) &nbsp; Provision of any available information on the D&rsquo;Arcy WW LS operation records (i.e. pump cycle&nbsp;<br />times, maintenance records, historic flow rates, etc.).<br /><br />D4.6 &nbsp; &nbsp; &nbsp; &nbsp;Project Management<br />D4.6.1 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; The Consultant will attend a pre-commencement meeting with WWD to review project&nbsp;<br />expectations and limits.<br />(a) &nbsp; The Consultant shall ensure that all key team members attend the meeting.<br />(b) &nbsp; The Consultant shall contact the Consulting Contract Administrator to confirm the city staff&nbsp;<br />attendees.<br />D4.6.2 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; The Consultant will review and update the following templates as required&nbsp;<br />throughout the phases of the project:<br />(a) &nbsp; Stakeholder Assessment and Communication Plan<br />(b) &nbsp; Project Risk Management Plan D4.6.3 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; The Consultant&rsquo;s Project Manager shall:<br />(a) &nbsp; Direct and coordinate efforts of the Consultant&rsquo;s team to achieve the specific project<br />goals, objectives, and deadlines while meeting the City&rsquo;s requirements.<br />(b) &nbsp; Liaise with the Consulting Contract Administrator on a weekly basis (or as required) to&nbsp;<br />provide project progress and or to discuss project specifics.<br />(c) &nbsp; &nbsp;Provide meeting minutes and or emails, upon request, to the Consulting Contract&nbsp;<br />Administrator summarizing any meetings and or discussions held between the consultant and WWD.<br />D4.6.4 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Identify and document lessons learned throughout the duration of the project,&nbsp;<br />and provide to the City at project close-out. The lessons learned process includes, but not limited&nbsp;<br />to:<br />(a) &nbsp; Identify and collect project comments and recommendations that could prove to be valuable for&nbsp;<br />future projects;<br />(b) &nbsp; Document and share the lesson learned findings;<br />(c) &nbsp; &nbsp;Analyze the results. D4.7 &nbsp; &nbsp; &nbsp; &nbsp;Consultant Progress Reports<br />D4.7.1 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; The Consultant shall prepare and submit monthly reports using the Consultant&nbsp;<br />Progress Report template from the Project Management Manual. All sections within this report shall&nbsp;<br />be completed. One report shall be submitted for each month. For months with no project activity, a&nbsp;<br />single report that combines two or more months can be submitted upon prior written approval by the&nbsp;<br />Consulting Contract Administrator.<br />(a) &nbsp; Include a detailed monthly &ldquo;cost to complete&rdquo; report. &nbsp;The report is to include the actual&nbsp;<br />costs to date (for consultant and contractors) plus projected costs to complete the contract&nbsp;<br />including allowances for any unforeseen costs. &nbsp;The report will identify any expected budget&nbsp;<br />overruns or surpluses.<br />D4.7.2 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Consultant Progress Reports shall be submitted to the Consulting Contract&nbsp;<br />Administrator by the fifteenth (15th) day of the following month. When the 15th &nbsp;day of the month&nbsp;<br />falls on a weekend, the report shall be submitted on the first working day of the following week.<br />D4.7.3 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Monthly consultant invoices will not be paid until the corresponding Consultant&nbsp;<br />Progress Report has been accepted.<br />D4.8 &nbsp; &nbsp; &nbsp; &nbsp;Preliminary Engineering D4.8.1 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; The Consultant will;<br />(a) &nbsp; review existing information as provide by the City, including but not limited to; records,<br />original specifications and drawings, the preliminary design report of the D&rsquo;Arcy WW LS Load&nbsp;<br />Shedding Upgrade project (Appendix A), the geotechnical investigation report for the D&rsquo;Arcy WW LS&nbsp;<br />upgrades (Appendix B). The drawings are included in Appendix C.<br />(b) &nbsp; Perform a site investigation to confirm site access, building access within the D&rsquo;Arcy WW LS,&nbsp;<br />route alignment for the proposed force main to the river.<br />(c) &nbsp; &nbsp;Conduct a review within the D&rsquo;Arcy WW LS to identify construction concerns within and&nbsp;<br />outside of the building, confirm that new valves, fittings, appurtenances can physically be&nbsp;<br />constructed within the station, and overall force main route alignment.<br /><br />(d) &nbsp; If required, undertake a trial shutdown to confirm storage times for the pipe<br />modifications activities within the lift station.<br />(e) &nbsp; Coordinate permits (where required) for working near the D&rsquo;Arcy WW LS, along the proposed&nbsp;<br />force main route to the river, and at the riverbank of the Red River, including but not limited to:<br />(i) &nbsp; &nbsp; Waterway permits;<br />(ii) &nbsp; &nbsp; Notice of Alteration (NOA) to the SEWPCC;<br />(iii) &nbsp; &nbsp; Fisheries and Oceans Canada for the presence of mapleleaf mussels;<br />(iv) &nbsp; &nbsp; Communication with Transport Canada on expected Minor Work Order.<br /><br />D4.9 &nbsp; &nbsp; &nbsp; &nbsp;Design and Specification Development<br />D4.9.1 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Allow for a minimum ten (10) calendar day review period of each submission&nbsp;<br />provided to the City.<br />D4.9.2 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Review the existing information (records, specifications, inspection reports) of&nbsp;<br />the pipelines.<br />D4.9.3 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Take accurate measurements, using 3D laser scanning or equivalent, to confirm&nbsp;<br />that new piping, tees, valves etc., will physically fit within the station&rsquo;s motor room for the&nbsp;<br />force main tie-in location.<br />D4.9.4 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Development of temporary by-pass pumping operations specifications. The tender&nbsp;<br />will include a requirement for the contractor to submit details regarding how they plan to by- pass&nbsp;<br />the D&rsquo;Arcy WW LS. These details will be used to prepare an Operational Shutdown Summary (OSS) as&nbsp;<br />per D4.11.1(k).<br />D4.9.5 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Develop a protocol for contractor&rsquo;s construction activities working within the&nbsp;<br />vicinity of the existing 600mm feeder main and existing 1650mm Branch II Aqueduct. Contractors will&nbsp;<br />not be allowed to mobilize any equipment until their protocol has been reviewed and approved by the&nbsp;<br />contract administrator.<br />D4.9.6 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Coordinate with City staff on systems operations required to complete&nbsp;<br />construction activities.<br />D4.9.7 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Prepare and submit a 99% design package complete with construction drawings,&nbsp;<br />specifications, Form B, and a Class 1 pre-tender estimate.<br />(a) &nbsp; Submit the design package to the Consulting Contract Administrator for review at least ten&nbsp;<br />(10) calendar days prior to tendering.<br />(b) &nbsp; The project shall not be tendered without this review.<br />D4.9.8 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Construction drawings are to be drawn in accordance with The City of Winnipeg&nbsp;<br />Manual for Production of Construction Drawings and Departmental requirements, and are to have a&nbsp;<br />Department drawing number assigned before the work is tendered. Drawing numbers shall be requested&nbsp;<br />from the Department&rsquo;s contact person.<br />D4.9.9 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Construction Drawings are to be prepared by the Consultant and will be included&nbsp;<br />in the Bid Opportunity Documents. Provide digital PDF&rsquo;s of the Construction Drawings to be posted&nbsp;<br />on the City of Winnipeg web site for the bidding period.<br />D4.9.10 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Review and approval of shop drawings submitted by the Contractor and/or&nbsp;<br />Supplier(s).<br />D4.9.11 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Digital files of the construction drawings shall be provided to the Department&rsquo;s&nbsp;<br />contact person when the work is tendered.<br />D4.9.12 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Provision of appropriate response to bidders and advice to the Department during&nbsp;<br />the periods of tender call and, subject to acceptance by the Department, issuing addenda to the Bid&nbsp;<br />Opportunity documents.<br />D4.9.13 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Arrange and attend a tender site investigation during the tendering process.&nbsp;<br />D4.9.14 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Review Bid Submissions for completeness and prepare Bid Submission tabulations.<br />D4.9.15 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Arrange for the Tender numbers with the Materials Management Department and&nbsp;<br />provide the Tender package in a PDF format, acceptable to the Materials Management Department.<br />D4.9.16 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Obtain the required permits listed in D4.8.1(e).<br />D4.9.17 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Submit the required number of completed drawing sets to Underground Structures&nbsp;<br />and other utility companies for review. Ensure any comments or changes from this review are&nbsp;<br />incorporated into the project prior to construction.<br />D4.9.18 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; The tender shall include a completion date for construction by no later than Feb&nbsp;<br />29, 2024. The D&rsquo;Arcy WW LS will need to be back on line by this date.<br /><br />D4.10 &nbsp; &nbsp; &nbsp;Procurement Process<br />D4.10.1 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Review bid submissions for completeness and prepare bid tabulations for multiple&nbsp;<br />tenders.<br />Provide a fee on Form B for each tender.<br />D4.10.2 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Review low bidder qualifications.<br />(a) &nbsp; Perform a complete review of the low bidder&rsquo;s qualifications to determine if they are capable&nbsp;<br />of performing the work under the terms of the contract.<br />(b) &nbsp; Conduct a pre-award meeting.<br />D4.10.3 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Make a recommendation of award to the Consulting Contract Administrator.<br /><br />D4.11 &nbsp; &nbsp; &nbsp;Contract Administration Services<br />D4.11.1 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Non-resident Contract Administration Services<br />(a) &nbsp; Personnel with demonstrated experience in design and contract administration are to be&nbsp;<br />assigned to this project.<br />(b) &nbsp; The Consultant Representative will be responsible to coordinate and conduct a pre-&nbsp;<br />construction meeting with all relevant parties and provide minutes to all relevant parties within&nbsp;<br />five (5) working days of the meeting.<br />(c) &nbsp; &nbsp;Review and acceptance of shop drawings and manufacturers&rsquo; drawings supplied by the Contactor&nbsp;<br />or supplier to ensure to the Department that the shop drawings are in conformance to the contract&nbsp;<br />Drawings and Specifications, without relieving the Contractor of his contractual and legal&nbsp;<br />obligations in respect thereof.<br />(d) &nbsp; Acceptance of alternate materials and methods, subject to prior acceptance by the Department,&nbsp;<br />without relieving the Contractor of his contractual and legal obligations in respect thereof.<br />(e) &nbsp; Arrange for regular job meetings (minimum one per two-week period) on/near the work site or&nbsp;<br />at an agreed location throughout the duration of the contract work. &nbsp;The meetings are to be&nbsp;<br />attended by the Contract Administrator, or their designate, as well as the Resident Inspector, the&nbsp;<br />Contractor, and the Department&rsquo;s Consulting Contract Administrator. Provide minutes of all site&nbsp;<br />meetings within five (5) working days of the meeting.<br />(f) &nbsp; &nbsp;Monitor project progress and ensure all items of work are completed within the terms of the&nbsp;<br />contract.<br />(g) &nbsp; Determine the dates of Substantial and Total Performance and complete the corresponding&nbsp;<br />Certificates.<br />(h) &nbsp; Create and provide Record Drawings showing all permanently installed fittings which were&nbsp;<br />constructed within the D&rsquo;Arcy WW LS and for the newly constructed force main to the river.<br />(i) &nbsp; &nbsp; The Consultant shall prepare and submit meeting minutes for every construction meeting,&nbsp;<br />using the Meeting Minutes template from the City&rsquo;s Project Management Manual.<br />&nbsp; &nbsp; &nbsp; &nbsp;(i) &nbsp; &nbsp; Construction meeting minutes shall be distributed within five (5) working days of the&nbsp;<br />meeting occurring.<br />(j) &nbsp; &nbsp; Coordinate with the Contractor, the Department and other relevant parties any commissioning&nbsp;<br />activities required before any components of the Station can be put into active service.<br />(k) &nbsp; &nbsp;The Consultant will be required to submit an OSS to WWD at least ten (10) working days prior&nbsp;<br />to the D&rsquo;Arcy WW LS being shutdown or taken offline. The Consultant will complete the OSS using&nbsp;<br />information provided by the contractor for their construction activities. The D&rsquo;Arcy WW LS will not&nbsp;<br />be taken offline until the OSS has been approved by WWD.<br />D4.11.2 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Resident Contract Administration Services<br />(a) &nbsp; Personnel with demonstrated experience in construction are to be assigned to this project for&nbsp;<br />continuous on-site inspection of the work.<br />(b) &nbsp; Monitor the activities of the contractor to ensure:<br />(i) &nbsp; &nbsp; &nbsp;project schedules are being realized;<br />(ii) &nbsp; &nbsp; &nbsp;damage to property is addressed;<br />(iii) &nbsp; &nbsp; &nbsp;contract requirements and specifications are being met;<br />(iv) &nbsp; &nbsp; &nbsp;site safety is in accordance with Provincial Regulations.<br />(c) &nbsp; &nbsp;Coordinate with the Wastewater Services Divisions as required to arrange access to the site&nbsp;<br />and pipelines. The Consulting Contract Administrator can be the liaison.<br />(d) &nbsp; Provide Weekly Project Reports to the Department&#39;s Consulting Contract Administrator&nbsp;<br />identifying, but not limited to, the following: days worked, progress, days lost due to weather&nbsp;<br />conditions, project concerns, material, personnel, equipment employed by the Contractor, and Work&nbsp;<br />completed. Provide Weekly Reports no later than five (5) working days after the week in question.<br />(e) &nbsp; Monitor, document, and report all damage to City and private property caused by the&nbsp;<br />Contractor.<br />(i) &nbsp; &nbsp; &nbsp;take pre-construction digital photographs for the site to resolve potential disputes&nbsp;<br />during and after construction activities.<br />(f) &nbsp; &nbsp;Track all pay-item quantities and obtain confirmation and signature from the Contractor on a&nbsp;<br />daily basis if required.<br /><br />D4.12 &nbsp; &nbsp; &nbsp;Record Drawings<br />D4.12.1 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Record drawings are to be submitted in two phases:<br />(a) &nbsp; Preliminary Record Drawings<br />(b) &nbsp; Final Record Drawings D4.12.2 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Preliminary Record Drawings<br />(a) &nbsp; The preliminary record drawing submission is to consist of a drawing transmittal letter<br />to the Department&rsquo;s Supervisor of Drafting &amp; Graphic Services, copied to the Department&rsquo;s contact&nbsp;<br />person, and along with one (1) complete set of full-size (A1) drawings prints for the Works.<br />(b) &nbsp; Record drawings are to include all construction details and materials of the competed works,&nbsp;<br />including the following:<br />(i) &nbsp; &nbsp; All construction details&rsquo;<br />(ii) &nbsp; &nbsp; Complete materials list for each individual component installed,<br />(iii) &nbsp; &nbsp; Date of installation of Works (Substantial Performance),<br />(iv) &nbsp; &nbsp; Installation Contractor.<br />D4.12.3 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Final Record Drawings<br />(a) &nbsp; The reviewed record drawings will be returned with comments (if any) for completion. Once all&nbsp;<br />revisions have been made, submit one (1) complete set of full size (A1)<br />drawing mylars for the Works, complete with the preliminary prints with comments, and the digital file for each as-constructed drawing to the Department&rsquo;s Supervisor of Drafting &amp;&nbsp;<br />Graphic Services. The digital drawing file must have the Water and Waste Department drawing number&nbsp;<br />assigned to that drawing.<br />D4.12.4 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Payment for Record Drawings will be as follows:<br />(a) &nbsp; 50% upon acceptance of the Preliminary Records Drawings;<br />(b) &nbsp; 50% upon acceptance of the Final Record Drawings.<br />D4.13 &nbsp; &nbsp; &nbsp;Additional Work Allowance<br />D4.13.1 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; The Additional Work Allowance is to be used for engineering and design services&nbsp;<br />that arise due to unforeseen conditions (see B9.1(h)).<br />(a) &nbsp; When such work arises, the consultant will prepare a concise scope of work and cost proposal&nbsp;<br />in collaboration with the Consulting Contract Administrator.<br />(b) &nbsp; The proposal shall be submitted to the Consulting Contract Administrator for final shall&nbsp;<br />start prior to this approval.<br /><br /><br /><br /><br />&nbsp;

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