Request for Proposal Professional Consulting Services for a Building Condition Assessment, Code Compliance Review, Public Engagement, Cost Estimating, and a Feasibility Study for the West Kildonan Library - 365 Jefferson Avenue

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• facilities
• consulting
• food-service
• construction

Source: Socrata · indexed 6 hours ago

Full Title:&nbsp;Professional Consulting Services for a Building Condition Assessment, Code Compliance Review, Public Engagement, Cost Estimating, and a Feasibility Study for the West Kildonan Library - 365 Jefferson Avenue<br /><br />D4. &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;SCOPE OF SERVICES<br /><br />D4.1 &nbsp; &nbsp; &nbsp; &nbsp;West Kildonan Library was built in 1967 and is in need of a comprehensive&nbsp;<br />infrastructure redevelopment to provide the target level of service. The purpose of this study is&nbsp;<br />to:<br />(a) &nbsp; Identify Architectural, Structural, Mechanical, Electrical and Site deficiencies.<br />(b) &nbsp; Identify building envelope deficiencies and conduct roofing inspection.<br />(c) &nbsp; &nbsp;Identify current code compliance deficiencies.<br />(d) &nbsp; Identify City of Winnipeg Accessible Design Standards (CWADS) compliance deficiencies.<br />(e) &nbsp; Identify current building programming deficiencies.<br />(f) &nbsp; &nbsp;Meetings with staff and appropriate user groups, as required.<br />(g) &nbsp; Compile findings, define a prioritized list of facility improvement that can be used in&nbsp;<br />subsequent phases of Work to define the design scope, and provide a Class 4 cost estimate for the&nbsp;<br />recommended facility improvements.<br />(h) &nbsp; The Consultant shall prepare a detailed feasibility report comprised (at minimum) of the&nbsp;<br />following components:<br />(i) &nbsp; &nbsp; Executive Summary that outlines a summary of the findings from all sections of the document<br />(ii) &nbsp; &nbsp; Description of Assessment Methodology<br />(iii) &nbsp; &nbsp; Part A: &nbsp;Building Condition Assessment<br />(iv) &nbsp; &nbsp; Part B: &nbsp;Code Compliance Review<br />(v) &nbsp; &nbsp; Part C: &nbsp;Public Engagement<br />(vi) &nbsp; &nbsp; Part D: &nbsp;Facility Renewal Plan, Options A and B. See D4.7<br />(vii) &nbsp; &nbsp; Part E: &nbsp;Class 4 Cost Estimate for recommended upgrades. See D4.8<br />(viii) &nbsp; &nbsp; Summary and Conclusions<br />(i) &nbsp; &nbsp; A draft copy of the complete report is to be submitted for review and feedback by City&nbsp;<br />personnel prior to the final deliverable.<br />(j) &nbsp; &nbsp; Conduct Public Engagement. See D4.2(c) and D4.6<br />(k) &nbsp; &nbsp;Consultant may phase the reporting Work as needed, providing the City of Winnipeg with the&nbsp;<br />Building Condition Assessment and Code Compliance Review prior to the Public Engagement phase, to&nbsp;<br />ensure accurate information is informing the engagement strategy.<br />D4.1.1 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; The Services required under D4.1, D4.4, D4.5 and D4.6 shall be in accordance&nbsp;<br />with the City&rsquo;s Project Management Manual http://winnipeg.ca/infrastructure/asset-management-&nbsp;<br />program/templates-manuals.stm#2 &nbsp;and templates http://winnipeg.ca/infrastructure/asset-&nbsp;<br />management-program/templates-manuals.stm#4 . Notwithstanding the foregoing, the Consultant is being&nbsp;<br />engaged by the City for its professional expertise; the Consultant shall bring to the Consulting&nbsp;<br />Contract Administrator&rsquo;s attention any aspect of the City&rsquo;s Project Management Manual or templates&nbsp;<br />which the Consultant is of the opinion is not consistent with good industry practice.<br /><br />D4.2 &nbsp; &nbsp; &nbsp; &nbsp;The following shall apply to the Services:<br />(a) &nbsp; City of Winnipeg Green Building Policy: New City-Owned Buildings and major additions&nbsp;<br />http://clkapps.winnipeg.ca/DMIS/DocExt/ViewDoc.asp?DocumentTypeId=2&amp;DocId=5989<br />(b) &nbsp; Universal Design Policy&nbsp;<br />http://clkapps.winnipeg.ca/DMIS/DocExt/ViewDoc.asp?DocumentTypeId=2&amp;DocId=3604<br />(c) &nbsp; &nbsp;Should this project include a public engagement aspect, it will be required to meet: Public&nbsp;<br />Engagement Guidelines https://winnipeg.ca/PublicEngagement/pdfs/PublicEngagementRequirements.pdf<br /><br />D4.3 &nbsp; &nbsp; &nbsp; &nbsp;The funds available for this Contract are $100,000.00.<br /><br />D4.4 &nbsp; &nbsp; &nbsp; &nbsp;PART A BUILDING CONDITION ASSESSMENT<br />(a) &nbsp; The Consultant is to perform a comprehensive Building Condition Assessment (BCA) of &nbsp;the&nbsp;<br />specified building. &nbsp;Investigation shall be through visual, non-destructive site reviews and review&nbsp;<br />of available documentation (drawings, specifications, maintenance history). The assessment must not&nbsp;<br />merely conclude that building components must be replaced simply because they have exceeded their&nbsp;<br />expected lifespan. &nbsp;The Consultant is expected to document observed conditions and provide informed&nbsp;<br />opinions regarding a realistic remaining lifespan of all building components.<br />(b) &nbsp; The assessment shall evaluate the existing condition of Architectural, Structural, Mechanical&nbsp;<br />and Electrical components, systems and services. &nbsp;The Consultant&rsquo;s personnel shall acquire and&nbsp;<br />maintain this security clearance for the duration of the assignment.<br />(c) &nbsp; &nbsp;The content and format of the Building Condition Assessment shall be in conformance with&nbsp;<br />&lsquo;Protocols for Building Condition Assessment&rsquo; published by the National Research Council.<br /><br />D4.5 &nbsp; &nbsp; &nbsp; &nbsp;PART B CODE COMPLIANCE REVIEW<br />(a) &nbsp; The report is to provide a comprehensive assessment with respect to compliance with present&nbsp;<br />codes and standards including:<br />i. &nbsp; &nbsp; &nbsp; Winnipeg Building Bylaw<br />ii. &nbsp; &nbsp; &nbsp; Manitoba Building Code<br />iii. &nbsp; &nbsp; &nbsp; National Fire Code of Canada<br />iv. &nbsp; &nbsp; &nbsp; National Plumbing Code<br />v. &nbsp; &nbsp; &nbsp; CSA C22.1 Canadian Electrical Code<br />vi. &nbsp; &nbsp; &nbsp; Winnipeg Accessibility Design Standards<br />(b) &nbsp; Similar to the Building Condition Assessment, the Consultant shall exercise professional&nbsp;<br />judgment and discretion in determining the feasibility of achieving compliance with current codes&nbsp;<br />or standards. &nbsp;The purpose of this Code Compliance Review is to identify existing conditions that&nbsp;<br />do not comply with current code(s) and the extent of upgrades required to<br />achieve compliance. In each case, the Consultant shall include applicable code<br />reference(s).<br />(c) &nbsp; &nbsp;Compliance with the City of Winnipeg Accessibility Design Standards (CWADS) applies to all&nbsp;<br />City-owned and City-occupied spaces. &nbsp;The assessment shall identify any shortcomings related to&nbsp;<br />compliance with this standard. Compliance with CWADS is considered mandatory, and no exemptions or&nbsp;<br />legacy clauses (grandfather clauses) shall apply. Certain exemptions will be permitted where it is&nbsp;<br />&ldquo;technically not feasible&rdquo; to comply. &nbsp;In such cases, solutions based on &lsquo;equivalent facilitation&rsquo;&nbsp;<br />may be proposed (CWADS: 2015, p. 25).<br />(d) &nbsp; While certain building code violations are likely to be permitted to continue under a&nbsp;<br />grandfather clause, these conditions that represent risks to occupant safety or health must not be&nbsp;<br />ignored. &nbsp;Remedial work to rectify these conditions is to be described in the Facility Renewal&nbsp;<br />Plan, complete with cost estimates.<br />(e) &nbsp; For each non-compliant condition, the Consultant is to determine:<br />i. &nbsp; &nbsp; &nbsp; The degree to which the condition represents a risk to occupant safety (if any);<br />ii. &nbsp; &nbsp; &nbsp; The Consultant will be required to provide a detailed assessment of such conditions. In&nbsp;<br />cases where the Winnipeg Building By-law is not clear, consultation and clarification with the&nbsp;<br />Authority Having Jurisdiction may be necessary;<br />iii. &nbsp; &nbsp; &nbsp; Class 4 estimate of the cost for upgrades necessary to achieve compliance with present&nbsp;<br />code &ndash; to be included in Part D.<br /><br />D4.6 &nbsp; &nbsp; &nbsp; &nbsp;PART C PUBLIC AND STAKEHOLDER ENGAGEMENT<br /><br />General Requirements<br />(a) &nbsp; The Consultant shall work collaboratively with the Office of Public Engagement.<br />(b) &nbsp; The Consultant shall host one (1) public engagement meeting with the project team before the&nbsp;<br />start of engagement, including the Consulting Contract Administrator, a representative from the&nbsp;<br />Office of Public Engagement, other representatives as required by the Consulting Contract&nbsp;<br />Administrator:<br />(c) &nbsp; &nbsp;The review of public materials and advance notice of public events require time. The&nbsp;<br />Consultant shall ensure adequate time is accounted for in the Project schedule.<br />(i) &nbsp; &nbsp; All public materials must be posted online two (2) weeks prior to an in-person or virtual&nbsp;<br />event.<br />(ii) &nbsp; &nbsp; The anticipated review period for materials will be minimum four (4) weeks prior to&nbsp;<br />posting.<br />(d) &nbsp; Public engagement events or activities should not be planned for the months of July, August&nbsp;<br />and December.<br />(e) &nbsp; The Consultant shall manage public and stakeholder inquiries by phone and email. The&nbsp;<br />Consultant shall coordinate responses with subject matter experts on the project team when&nbsp;<br />necessary.<br />(f) &nbsp; &nbsp;The City will cover expenses for public engagement activities, including, for example, venue&nbsp;<br />rental charges, equipment rental, catering for refreshments, translation, printing, postage,&nbsp;<br />courier, newspaper advertising, photocopying subject to prior approval of costs by the Consulting&nbsp;<br />Contract Administrator. Wherever possible, City facilities will be used to &nbsp;host public events. If&nbsp;<br />in-person events are not possible due to public health orders from the pandemic, virtual events&nbsp;<br />will be used instead. Virtual events will occur on the Consultants software.<br /><br />Public and Stakeholder Engagement Deliverables<br />D4.6.1 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; The Consultant shall develop and provide the following deliverables in&nbsp;<br />accordance with https://winnipeg.ca/PublicEngagement/pdfs/PublicEngagementRequirements.pdf:<br />(i) &nbsp; &nbsp; a public engagement strategy (template to be provided) that clearly identifies:<br />&bull; &nbsp; &nbsp; the public and stakeholders&rsquo; role in the decision-making process;<br />&bull; &nbsp; &nbsp; the decision points/steps within the overall project, and the scope of the decisions to be&nbsp;<br />made at each step;<br />&bull; &nbsp; &nbsp; the need/interest associated with each decision step, along with the recommended level of&nbsp;<br />participation; and<br />&bull; &nbsp; &nbsp; how input will be considered and incorporated where possible.<br />(ii) &nbsp; &nbsp; web content.<br />(iii) &nbsp; &nbsp; a public survey and up to four (4) stakeholder meetings.<br />(iv) &nbsp; &nbsp; promotion for the public survey and invitations for the stakeholder meetings.<br />(v) &nbsp; &nbsp; a public and stakeholder engagement summary report.<br />(vi) &nbsp; &nbsp; a communications log, kept up to date throughout the project.<br /><br />Public and Stakeholder Engagement Expectations<br />D4.6.2 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; The Consultant shall conduct public and stakeholder engagement and include at&nbsp;<br />minimum:<br />(i) &nbsp; &nbsp; Public survey<br />&bull; &nbsp; &nbsp; Available digitally on the project webpage and in paper at the library.<br />&bull; &nbsp; &nbsp; Gathers input on current library use, and the public&rsquo;s priorities and vision for the renewal.<br />&bull; &nbsp; &nbsp; Public input will be used to help develop the Facility Renewal Plan and associated cost&nbsp;<br />estimate.<br />(ii) &nbsp; &nbsp; Stakeholder meetings<br />&bull; &nbsp; &nbsp; Up to four (4) meetings with stakeholder organizations.<br />&bull; &nbsp; &nbsp; Stakeholder organizations include but are not limited to neighbourhood associations, library&nbsp;<br />groups, nearby schools, and adjacent community centre.<br />&bull; &nbsp; &nbsp; Presents the findings of the assessment, along with renewal opportunities, constraints, and&nbsp;<br />trade-offs.<br />&bull; &nbsp; &nbsp; Gathers input on the stakeholder&rsquo;s priorities, and vision for the renewal.<br />&bull; &nbsp; &nbsp; Stakeholder input will be used to help develop the Facility Renewal Plan and associated cost&nbsp;<br />estimate.<br /><br />Public and Stakeholder Engagement Outcomes<br />D4.6.3 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; The execution of the public engagement plan will result in reaching the&nbsp;<br />following objectives:<br />(i) &nbsp; &nbsp; The general public and stakeholders understand the scope of the project, including the&nbsp;<br />condition assessment, compliance review, and renewal plan;<br />(ii) &nbsp; &nbsp; The general public and stakeholders understand the opportunities, constraints, and&nbsp;<br />trade-offs for the West Kildonan Library renewal;<br />(iii) &nbsp; &nbsp; The general public and stakeholders&rsquo; vision, values, priorities, and concerns for the&nbsp;<br />West Kildonan Library are considered when developing the Facility Renewal Plan; and<br />(iv) &nbsp; &nbsp; The general public and stakeholders understand how their input was considered and&nbsp;<br />incorporated (where possible) into the into Facility Renewal Plan.<br /><br />D4.7 &nbsp; &nbsp; &nbsp; &nbsp;PART D FACILITY RENEWAL PLAN<br />(a) &nbsp; The facility renewal section of the report must provide a framework for renewal showing two&nbsp;<br />options that address the following:<br />(i) &nbsp; &nbsp; Option A &ndash; Maintain/Renew &ndash; includes any construction work required to address life-safety,&nbsp;<br />accessibility, and building maintenance needs, while supporting the current Level-of-Service that&nbsp;<br />the Library provides.<br />(ii) &nbsp; &nbsp; Option B &ndash; Upgrade/Betterments - includes any construction work required to address&nbsp;<br />life-safety, accessibility, building maintenance needs, as well as additional<br />program-area improvements that will allow the Library to meet its target for Level-of-<br />Service.<br /><br />D4.8 &nbsp; &nbsp; &nbsp; &nbsp;PART E COST ESTIMATES<br />(a) &nbsp; All cost estimates are to be prepared by a Professional Quantity Surveyor.<br />(b) &nbsp; Cost estimate should be presented in a format that aligns with the phasing outlined in D4.7&nbsp;<br />Facility Renewal Plan, including any applicable design and escalation contingencies that may be&nbsp;<br />required.<br />(c) &nbsp; &nbsp;Class 4 Cost Estimate Classification shall be in accordance with AACE International&nbsp;<br />Recommended Practices (refer to hyperlink):&nbsp;<br />https://www.winnipeg.ca/finance/findata/matmgt/documents/2014/726-2014/726-&nbsp;<br />2014_ADDENDUM_1/726-2014_Addendum_1- Appendix_A_Cost_Estimate_Classification_System.pdf<br />D4.8.1 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; The Services required under D4 shall be in accordance with the City&rsquo;s Project&nbsp;<br />Management Manual http://winnipeg.ca/infrastructure/asset-management-&nbsp;<br />program/templates-manuals.stm#2 &nbsp;and templates http://winnipeg.ca/infrastructure/asset-&nbsp;<br />management-program/templates-manuals.stm#4 . Notwithstanding the foregoing, the Consultant is being&nbsp;<br />engaged by the City for its professional expertise; the Consultant shall bring to the Consulting&nbsp;<br />Contract Administrator&rsquo;s attention any aspect of the City&rsquo;s Project Management Manual or templates&nbsp;<br />which the Consultant is of the opinion is not consistent with good industry practice.<br /><br /><br /><br /><br /><br />&nbsp;

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