Request for Proposal For River, Stream and Combined Sewer Overflow Discharge Water Quality Monitoring

• laboratory
• it-services
• consulting

Source: Socrata · indexed 6 hours ago

D7. &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;SCOPE OF SERVICES<br /><br />D7.1 &nbsp; &nbsp; &nbsp; &nbsp;The Services required under this Contract shall meet the clauses below and consist of&nbsp;<br />collection, assessment and documentation of relevant water quality information including reviewing&nbsp;<br />the City proposed monitoring plan to collect River, Stream and CSO discharge water quality samples.&nbsp;<br />Finalising a detailed version of the River, Stream and CSO discharge water quality monitoring plan.&nbsp;<br />Executing the monitoring plan including installation of 2 automatic&nbsp;samplers, undertake sample collection when specific criteria are met, ensure samples are tested and&nbsp;<br />assess and document the results meeting the Provincial December 2024 deadline.<br />D7.2 &nbsp; &nbsp; &nbsp; &nbsp;Data Collection and Assessment:<br />D7.2.1 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Information pertaining to data collection and its assessment shall be collected&nbsp;<br />and documented in the Data Collection and Assessment TM.<br />D7.2.2 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; The Data Collection and Assessment TM shall be delivered in three phases: 60%&nbsp;<br />draft TM, 95% draft TM and Final Data Collection and Assessment TM.<br />D7.2.3 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Data should be collected, assessed and documented, any past limitations should&nbsp;<br />be identified with recommendations on how to address.<br />(a) &nbsp; Data collection and assessment work to meet the 60% draft TM should include review of:<br />(i) &nbsp; &nbsp; past City River, Stream and CSO discharge water quality monitoring projects;<br />(ii) &nbsp; &nbsp; Total nitrogen (TN) and Total phosphorus (TP) nutrient water quality modeling software,&nbsp;<br />bacteria water quality monitoring software and include a recommendation for future water quality&nbsp;<br />modelling;<br />(iii) &nbsp; &nbsp; automatic sampling instrumentation and include a recommendation for the proposed&nbsp;<br />discharge sampling instrumentation, with cost and availability information;<br />◻ &nbsp; any electronic equipment that is installed in the sewer system is required to be intrinsically&nbsp;<br />safe.<br />(iv) &nbsp; &nbsp; available CSO chamber survey information and document any access issues, safety concerns,&nbsp;<br />include images where necessary;<br />(v) &nbsp; &nbsp; review water quality parameters in Environment Act (EA) No. 3042, Manitoba Water Quality&nbsp;<br />Standards Objectives and Guidelines (MWQSOG) regulations, past parameter collected and results;<br />(vi) &nbsp; &nbsp; City sewage treatment plant discharge flows and water quality existing and future&nbsp;<br />performance; and;<br />(vii) &nbsp; &nbsp; the proposed River and Stream sampling locations for accessibility and safety.<br />(b) &nbsp; The following should be undertaken and also documented:<br />(i) &nbsp; &nbsp; Inspect the River and Stream monitoring locations in the City Proposed Water Quality&nbsp;<br />Monitoring Plan document for accessibility, safety, include site risk assessments; and<br />(ii) &nbsp; &nbsp; Inspect the eight (8) identified CSO chamber locations in the City Proposed Water Quality&nbsp;<br />Monitoring Plan document and document any access issues, safety concerns, include images where&nbsp;<br />necessary.<br />(c) &nbsp; &nbsp;A cost for an independent lab to undertake the sample testing based on the parameters in the&nbsp;<br />City Proposed Water Quality Monitoring plan. The cost should include:<br />(i) &nbsp; &nbsp; a cost for sample testing in 2023 and 2024; and;<br />(ii) &nbsp; &nbsp; an estimate of number of samples to be tested and the cost for additional sampling.<br />(d) &nbsp; Include a gaps analysis and identify any gaps for future inclusion in the monitoring&nbsp;<br />protocol.<br />(e) &nbsp; Confirm the feasibility of collecting river and stream samples at the proposed locations or&nbsp;<br />recommend alternative locations, a site risk assessment shall also be included for any alternative&nbsp;<br />location identified.<br />D7.2.4 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Data collection and assessment work to meet the 95% draft TM should;<br />(a) &nbsp; Identify if further CSO chamber surveys are required with justification.<br />(b) &nbsp; Apprise past results and review proposed water quality parameters, recommend any<br />changes with rational for inclusion/exclusion.<br />(c) &nbsp; &nbsp;Provide a high-level commentary on any development or sewer capital improvements since the&nbsp;<br />last discharge samples were collected that might impact overflow performance.<br />(d) &nbsp; Include the proposed approach to compare river and stream TN, TP, and bacteria Pollutants of&nbsp;<br />Concern (POC) against MWQSOG thresholds, include the proposed approach to evaluate potential&nbsp;<br />changes in discharge sampling water quality on event mean concentrations.<br />(e) &nbsp; Rank the eight (8) identified CSO chamber locations in the City Proposed Water Quality&nbsp;<br />Monitoring Plan with regards to selection for installing automatic sampling to monitor discharges.<br />D7.2.5 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Should any of the requirements of the 60% Draft Data Collection and Assessment&nbsp;<br />TM as per D7.2.3 not be completed sufficiently at submission, the 60% Draft will be submitted back&nbsp;<br />to the Consultant. The 60% Draft Review Meeting will be delayed until such time that a 60% Draft&nbsp;<br />including all of the minimum requirements have been provided.<br />D7.2.6 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Should any of the requirements of the 95% Draft Data Collection and Assessment&nbsp;<br />TM as per D7.2.4 not be completed sufficiently at submission, the 60% Draft will be submitted back&nbsp;<br />to the Consultant. The 95% Draft Review Meeting will be delayed until such time that a 95% Draft&nbsp;<br />including all of the minimum requirements has been provided.<br /><br />D7.3 &nbsp; &nbsp; &nbsp; &nbsp;Detailed Water Quality Monitoring Plan.<br />D7.3.1 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; The Detailed Water Quality Monitoring Plan TM shall be delivered in two phases;&nbsp;<br />95% draft TM and the Final Detailed Water Quality Monitoring Plan TM.<br />D7.3.2 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Detailed Water Quality Monitoring Plan TM.<br />(a) &nbsp; The 95% TM should document and confirm the following:<br />(i) &nbsp; &nbsp; the proposed river and stream sampling locations;<br />(ii) &nbsp; &nbsp; the proposed river and stream dry weather flow (DWF) and wet weather flow (WWF) sampling&nbsp;<br />trigger approach;<br />◻ &nbsp; the DWF trigger, communications and resources<br />◻ &nbsp; the WWF trigger, communications and resources<br />(iii) &nbsp; &nbsp; CSO discharge sampling locations with the approach to triggering sampling at each&nbsp;<br />location.<br />◻ &nbsp; trigger to collect samples at each CSO location, communications chain &ndash; and resources.<br />(iv) &nbsp; &nbsp; confirm the water quality parameters to be tested;<br />(v) &nbsp; &nbsp; the City Environmental Standard Division should be identified for undertaking all the water&nbsp;<br />quality sample testing;<br />(vi) &nbsp; &nbsp; an alternative independent lab should be identified to undertake the sample testing in the&nbsp;<br />event the Environmental Standards Division can&rsquo;t undertake the sample testing; and;<br />(vii) &nbsp; &nbsp; all water quality test results shall be sent to the Consultant, the Consulting Contract&nbsp;<br />Administrator and the Province (contact to be confirmed).<br /><br />D7.4 &nbsp; &nbsp; &nbsp; &nbsp;Management and Execution of the Water Quality Monitoring.<br />D7.4.1 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Management and execution of the water quality monitoring includes the following&nbsp;<br />requirements.<br />(b) &nbsp; Initiate water quality monitoring by May 2023, targeting data collection by end of October&nbsp;<br />2023.<br />(c) &nbsp; &nbsp;Samples should be collected following the applicable triggers, ideally starting collection&nbsp;<br />the following day or at least no more the 48 hours after the relevant triggers.<br />(d) &nbsp; When samples are collected from automatic samplers, new vials should be put in place ampler&nbsp;<br />reset for the next event.<br />(e) &nbsp; Update the City water quality monitoring protocol, the document referenced in D5.3(g).<br />D7.4.2 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; The Water Quality Monitoring Protocol TM shall be delivered in two phases; 95%&nbsp;<br />draft TM and the Final Detailed Water Quality Monitoring Plan TM.<br /><br />D7.5 &nbsp; &nbsp; &nbsp; &nbsp;River, Stream and CSO Discharge Water Quality Monitoring Report.<br />D7.5.1 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; The River, Stream and CSO Discharge Water Quality Monitoring Report shall be&nbsp;<br />delivered in three phases; the 60% draft TM, the 95% draft TM and the Final River, Stream and CSO&nbsp;<br />Discharge Water Quality Monitoring Report.<br />D7.5.2 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Prepare a River, Stream and CSO Discharge Water Quality Monitoring Report to&nbsp;<br />document the project and results. These minimum requirements apply:<br />(a) &nbsp; The report should summarise the background City water quality monitoring and the latest&nbsp;<br />monitoring work.<br />(i) &nbsp; &nbsp; Reference other documents as appropriate.<br />(b) &nbsp; The approach to the water quality monitoring should be summarised.<br />(c) &nbsp; &nbsp;The raw results should be tabulated and included in the main body of the report or appendix&nbsp;<br />as appropriate.<br />(d) &nbsp; The results should be summarised and an analysis included.<br />(e) &nbsp; Results should be compared to 2002, 2014/2015 and research data and include commentary.<br />(f) &nbsp; &nbsp;Where further water quality modeling is required, the rational should be provided and the&nbsp;<br />approach and results documented.<br />(g) &nbsp; Where water quality modelling is required a TM is required and should be included in the&nbsp;<br />appendix and summarised in the report. The requirements for the water quality modeling TM and ICM&nbsp;<br />database will be determined by a change in scope of services utilising the additional allowance&nbsp;<br />upon approval of the Consulting Contract Administrator.<br /><br />D7.6 &nbsp; &nbsp; &nbsp; &nbsp;Risk Register.<br />D7.6.1 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; This work shall include:<br />(a) &nbsp; All activities required to prepare the Risks and Opportunities Framework/Register.<br />(b) &nbsp; Completion of the Risks and Opportunities Identification Meeting with the Working Group.<br /><br />D7.7 &nbsp; &nbsp; &nbsp; &nbsp;The major components of the Work identified in PART D - &nbsp;Supplemental Conditions, shall&nbsp;<br />form the minimum requirements and anticipated high level sequence of work. The Consultant is&nbsp;<br />encouraged to review the major work components and provide additional information on how the work&nbsp;<br />components could be altered, updated, or sequenced appropriately as part of their Proposal&nbsp;<br />submission.<br /><br />D7.8 &nbsp; &nbsp; &nbsp; &nbsp;Unless otherwise stated, the document titled &ldquo;Definition of Professional Consultant&nbsp;<br />Services&rdquo; and attached as Appendix C shall be applicable to the provision of Professional&nbsp;<br />Engineering services for this Project.<br /><br />D7.9 &nbsp; &nbsp; &nbsp; &nbsp;Review all applicable information, data, surveys, reports and existing drawings related&nbsp;<br />to the Project including, but not limited to the information contained in this RFP.<br /><br />D7.10 &nbsp; &nbsp; &nbsp;Project Management.<br />D7.10.1 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; This Scope of Services item shall include all Project Management activities&nbsp;<br />required to carry out each of the phases of work to achieve the deliverable requirements. Work&nbsp;<br />under this task will include but not limited to the following:<br />(a) &nbsp; directing and coordinating efforts of the Consultant team to achieve the specific<br />Project goals and objectives and to meet all City requirements;<br />(b) &nbsp; providing advice, engineering services, consultation and oversight with respect to the<br />Scope of Services;<br />(c) &nbsp; &nbsp;liaising with the Consulting Contract Administrator on a weekly basis (at a minimum) to&nbsp;<br />provide Project status;<br />(d) &nbsp; The Consultant Project Manager will be required to provide Progress Reporting in order to&nbsp;<br />track and measure schedule and cost performance for the Scope of Services.<br />D7.10.2 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; All Project Management work is to be appropriately included in the fixed cost for&nbsp;<br />the phases of work.<br /><br />D7.11 &nbsp; &nbsp; &nbsp;Monthly Progress Reports.<br />D7.11.1 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Submit within two (2) weeks of award the proposed progress reporting format for&nbsp;<br />City review and acceptance.<br />D7.11.2 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Progress reporting shall follow submission requirements in D6.2.3(b)(ix). D7.11.3&nbsp;<br />&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Progress reports will include the following minimum requirements:<br />(a) &nbsp; Scope of Services and log of any changes through the project;<br />(b) &nbsp; Financial Status; Budget and Billings, Earned Value Management, Change Management log and&nbsp;<br />contingency management;<br />(c) &nbsp; &nbsp;Schedule Tracking; baseline and progress schedule, deliverable submission table with&nbsp;<br />proposed dates and updated as needed;<br />(d) &nbsp; Quality Management;<br />(e) &nbsp; Issues Log; and<br />(f) &nbsp; &nbsp;Risks; high level risks summary and Risk Register (once developed).<br /><br />D7.12 &nbsp; &nbsp; &nbsp;Additional Work Allowance.<br />D7.12.1 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; The Additional Work Allowance is to be used for additional data collection,&nbsp;<br />engineering, testing, public engagement, and design services that arise due to unforeseen&nbsp;<br />conditions.<br />D7.12.2 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; When such unforeseen conditions arise, the Consultant will prepare a concise&nbsp;<br />scope of work and cost proposal, following requirements as defined in D6.4, in collaboration with&nbsp;<br />the Consulting Contract Administrator. The proposal shall be submitted to the Consulting Contract&nbsp;<br />Administrator for final approval.<br />D7.12.3 &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; No work shall start prior to the approval stated in D6.4.1(d).<br /><br />D7.13 &nbsp; &nbsp; &nbsp;Cost Estimation.<br />(a) &nbsp; Basis of estimate (BOE) is to be used to produce any Association for the Advancement of Cost&nbsp;<br />Engineering (AACE) Capital Cost estimates for any proposed CSO chamber modification/changes with&nbsp;<br />allowances for design and contract administration. The BOE shall outline the estimate assumptions,&nbsp;<br />development of material take-offs, source of cost data, allowances, mark-ups/add-ons, exclusion,&nbsp;<br />exceptions, contingencies, and cost risks and opportunities.<br /><br />D7.14 &nbsp; &nbsp; &nbsp;The Services should be in accordance with the City&rsquo;s Project Management Manual&nbsp;<br />http://winnipeg.ca/infrastructure/asset-management-program/templates-manuals.stm#2 &nbsp;and templates&nbsp;<br />http://winnipeg.ca/infrastructure/asset-management-program/templates- manuals.stm#4 .&nbsp;<br />Notwithstanding the foregoing, the Consultant is being engaged by the City for its professional&nbsp;<br />expertise; the Consultant shall bring to the Consulting Contract Administrator&rsquo;s attention any&nbsp;<br />aspect of the City&rsquo;s Project Management Manual or templates which the Consultant is of the opinion&nbsp;<br />is not consistent with good industry practice.<br /><br />D7.15 &nbsp; &nbsp; &nbsp;The following shall apply to the Services:<br />(a) &nbsp; City of Winnipeg Green Building Policy: New City-Owned Buildings and major additions<br />http://clkapps.winnipeg.ca/DMIS/DocExt/ViewDoc.asp?DocumentTypeId=2&amp;DocId=5989<br />(b) &nbsp; Universal Design Policy<br />http://clkapps.winnipeg.ca/DMIS/DocExt/ViewDoc.asp?DocumentTypeId=2&amp;DocId=3604<br />(c) &nbsp; &nbsp;Should this project include a public engagement aspect, it will be required to meet: Public&nbsp;<br />Engagement Guidelines<br />https://winnipeg.ca/PublicEngagement/pdfs/PublicEngagementRequirements.pdf<br /><br />D7.16 &nbsp; &nbsp; &nbsp;The funds&nbsp;available for this Contract are $1,200,000.<br /><br /><br /><br /><br /><br /><br /><br /><br />&nbsp;

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